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Practical info



15h00: Arrival

  • EAT: We provide a sandwich buffet and drinks for the DMC’s and suppliers

  • PHOTO: We hired a professional photographer to take a profile picture which we can use in our future communication.

  • WORKSHOP: You prepare your workshop table

17h00: Welcome Drink

  • MINGLE: Our guests arrive and we organise a welcome drink with canapés


  • GET READY: You go to your workshop table


  • KICK-OFF: Our clients enter the workshop room and go to their first table

  • CONCEPT: Our clients will change every 20 minutes to another table. You will have small groups of clients and you will give 6 times the same presentation.

20h00: Networking & Walking Dinner

22h00: End of story

Taxi info

You can contact Taxi D'hooghe in case you need a taxi : +32 488 87 87 83

The adress of the venue is Frederik de Merodestraat 33, 2800 Mechelen

Dress code

  • Business casual – suites without tie, ladies feel free to dress up and make it a fancy night

Given the weather conditions in March, we recommend wearing something warm. If you are joining us for the walk through Mechelen, warm clothing is definitely in order.


What to bring?

  • Laptop with a signature sample program for INCENTIVES

  • Make sure you use high resolution pictures

  • Prepare a structured presentation

  • Business Cards

What NOT to bring : Banners or other promo material.


Hotel recommendations

In Mechelen, there are a number of hotels you can book that are not far from the event. Scroll a little below and you will see the directory of hotels we recommend you to book.



Apart from showing sample programs: make sure your story is personalized, tell them about yourself, your company, why are you doing this job, what was your favorite event ever organized, which is your favorite hotel to work with, where did you fail and how did you manage to get a solution etc… BECAUSE: all of you will present your destination, make sure you stand out in some kind of way.


And lastly...

Bring your best mood :) 

Hotel recommendations

These hotels are all located from walking distance of the venue.

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